Fund accounting by project
Spend tracked by donor, grant, and project, so every transaction ties back to a fund.
Industries · Non-profit / NGO
Odoo ERP for non-profits and NGOs.
NGO Kit is the only packaged Odoo solution designed for the NGO sector — built and delivered by Sanarise Oman. It brings programs, finance, HR, procurement, and field logistics into one audit-ready system, with fund accounting by project, budget-vs-actual reporting, and sanctions screening built in. In production since 2022.
The problem
Where NGOs lose time to their systems.
Non-profits carry the same operational load as any multi-entity business — plus donor accountability and compliance that generic tools were never built for.
- Programs, finance, and procurement run across separate tools that don't talk to each other.
- Multiple currencies and country offices make consolidation slow and error-prone.
- Fund accounting by donor and project is done manually, so spend against a grant is hard to prove.
- Donor and audit reports are rebuilt from scratch every month instead of drawn from the system.
- Sanctions screening of vendors is a manual, off-system check that is easy to miss.
The NGO Kit solution
A packaged Odoo solution built for the sector.
NGO Kit bundles five core modules — Programs & Projects, Finance & Accounting, HR, Procurement, and Logistics & Field Operations — with 35+ NGO-specific sub-modules covering fund accounting by project, budget-vs-actual (BVA) reporting, multi-currency, multi-entity consolidation, sanctions and OFAC vendor screening, multi-warehouse field logistics, and expat HR. It is built on Odoo and has been in production since 2022, refined over years of running real NGO operations.
NGO Kit is a configured product plus an implementation engagement — pre-built modules configured to your organisation, not a greenfield build and not multi-tenant SaaS. Its architecture supports the data-protection and audit expectations donors ask for, and the Odoo Enterprise licence is paid directly to Odoo with no Sanarise markup. NGO Kit is the brand; the product fits any non-profit — foundations, charities, and community-based organisations.
What NGO Kit includes
The NGO toolkit.
Budget-vs-actual (BVA) reporting
Live budget-vs-actual by budget line, so overspend is caught before it becomes a finding.
Multi-currency
Operate across currencies for country offices and donor grants, with clean conversion.
Multi-entity consolidation
Country offices and entities on one platform with consolidated reporting for the organisation.
OFAC/sanctions vendor screening
Screen vendors and counterparties against sanctions lists as part of procurement.
Multi-warehouse field logistics
Stock and distribution across warehouses and field sites, tracked end to end.
Grant & donor reporting
Donor and audit reports produced from the system, not rebuilt by hand each month.
Expat HR
HR built for international and expatriate staff across multiple country offices.
Audit trail
Every entry traceable to its source, for an audit-ready record donors can rely on.
Proof
In production since 2022.
An institutional-donor-funded NGO
- Context
- An NGO funded by an institutional donor needed programs, finance, and procurement in one audit-ready system, across multiple currencies and country offices.
- What we built
- An NGO Kit deployment covering fund accounting by project, budget-vs-actual reporting, multi-entity consolidation, and sanctions screening on procurement.
- Result
- The organisation runs programs, finance, and procurement in one system, with donor and audit reporting drawn from the platform. NGO Kit has been in production since 2022.
FAQ
NGO Kit — questions.
Is NGO Kit a packaged product?
Yes. NGO Kit is a packaged product — pre-built modules configured to your organisation, not a greenfield build. It is a configured product and implementation engagement, so you start from a solution designed for the sector rather than building one from scratch.
Does it handle fund accounting and donor reporting?
Yes. NGO Kit does fund accounting by project with budget-vs-actual (BVA) reporting, so spend is tracked against each grant and budget line, and grant and donor reports are produced from the same system rather than rebuilt each month.
Can it screen vendors against sanctions lists?
Yes. NGO Kit includes OFAC and sanctions vendor screening, so vendors and counterparties can be checked against sanctions lists as part of procurement, supporting your compliance obligations.
Is it only for humanitarian NGOs?
No. NGO Kit is the brand name; the product fits any non-profit — foundations, charities, and community-based organisations — not only humanitarian NGOs. The same packaged solution adapts across the sector.
Explore
Related pages.
Run your non-profit on NGO Kit.
Explore NGO Kit, the packaged Odoo solution designed for the NGO sector — or request a quote scoped to your programs and country offices.